Office Manager @ IGS Limited Full Time

Have you ever wanted to work for a company doing something truly incredible, disruptive and working for the greater good of planet Earth? Well, here is your chance. Intelligent Growth Solutions (IGS) was founded in 2013 and has brought together decades of farming and engineering experience to create an Agritech business with a vision to revolutionise the indoor growing market, whilst controlling the weather!

Employing over 100 staff, IGS is now in full scale up mode with an ambitious and aggressive recruitment plan to help fuel their commercial growth globally. As we transition out of SME into a small corporate giant we need to make the key hire of an Office Manager and Executive Assistant to three C-Level executives.

Reporting into the Head of Human Resources, the Office Manager and EA will work alongside other remotely based Executive Assistants and will be focussed on providing support to our highly successful sales, product and support teams working from our Edinburgh HQ. In this busy and varied role you will help support and improve administration systems and processes and manage tasks across a number of divisions in the company. Key responsibilities include:

• Reception duties, including answering incoming calls, welcoming visitors, answering phone & buzzer, and ensuring people access the right service or information, signposting them correctly.
• Scheduling appointments and site visits for clients and business guests.
• Ensuring the smooth and efficient operation of our building to ensure compliance with all regulations for buildings, fire, health & safety and maintaining records.
• Managing the company flat booking system, issuing keys/fobs to tenants and appropriate cleaning regime.
• Building inductions for staff/volunteers, updating signing-in sheets and ensuring all users are using the building safely.
• Deal with all aspects of room office/hire from enquiries, showing rooms, taking bookings and checking afterwards.
• Leading any capital works whilst limiting the impact on the running of the building.
• Managing the cleaner/leaseholder relationship to ensure the premises are kept clean and tidy at all times.
• Liaise with other staff members on behalf of senior management
• Purchase, arrange maintenance of office equipment, furniture, and supplies, mobile phones and help manage department moves.

We are looking for a highly experienced and polished Office Manager / Executive Assistant. We would be particularly keen to hear from candidates who have grown with a business or been part of a fast growth and scaling company. Some key skills we need include; diary management; experience of providing administration support to senior management; and will have experience of setting up and managing training and other social events. You will need to be flexible and able to adapt to changing work priorities at short notice and take on the ideas of others.

This represents an incredible opportunity to “give something back” and join an ethically sound and fast growth business. Probably the real hook for you though is the chance to work and be visible across our leadership team and build the future for our MIS. Your excellent base salary is negotiable DOE and in all cases you can expect 35 days annual leave, private health care, pension, critical illness cover and a range of new benefits to follow.

Please send your CV to our Talent Manager Bruce Hydes.